Yes. The Client Portal is accessible from the Starter plan onwards, offering a comprehensive customer service solution that's scalable from small businesses to large enterprises.
Self-Service Client Portal
Empowering customers with 24/7 access and full control over their support experience
Serving Diverse Customer Bases Through the Client Portal
Tailoring Support for Internal Employees or External Customers
Internal Employees
Opt for this option to deliver unparalleled support to your company’s employees, enhancing their satisfaction and productivity with our self-service portal.
External Customers
This choice is ideal for managing warranty and post-warranty services for external clients, ensuring they receive efficient and responsive support through the client portal.
Client Portal is a communication hub for your clients
A Unified Platform for Client Interaction: Knowledge Base, Assets, Tickets, and Direct Communication
Enhanced Self-Service Client Portal
- Accessible 24/7 from any device, our portal offers your clients instant, installation-free access to support resources.
- Efficient self-help options via the knowledge base and direct access to live chat and messaging ensure swift problem resolution.
- Clients experience your exclusive branding throughout the portal, reinforcing your company’s identity and the quality of service provided.
Customizing the Client Portal for User Preferences
Attention to Detail Enhances Customer Perception of Your Brand
Dark or Light Mode
Clients have the freedom to select either a dark or light theme for their Client Portal experience.
Color Theme
The Client Portal allows customers to personalize the color scheme to match their personal style.
Preferred Language
The portal supports multiple languages, enabling customers to choose the one they're most comfortable with.
Self-Service Knowledge Base
Easily Accessible Solutions for Your Clients or Employees at Any Time, Anywhere
Article Organization
Knowledge base articles are neatly organized by type, category, and tags for straightforward navigation and enhanced searchability.
Custom Filters
Use search and custom filters to swiftly locate articles in the knowledge base, streamlining the information retrieval process.
Customer Feedback on Articles
Customers can rate the helpfulness of articles, aiding in the continuous improvement of the knowledge base content quality.
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Viewing Assigned Assets and Documents
Access to Assigned Assets and Documents in a Non-Editable Format
Grid View Access
Clients can explore assigned assets and documents in grid view, where selecting an item reveals its detailed properties.
Table View Exploration
In table view, clients can access assigned assets and documents, with a click revealing detailed data within the table layout.
Customizable Access Settings
Control the visibility of assigned assets and documents for clients within the Client Portal according to your preferences.
Enhanced Ticketing System
Comprehensive Access to Submitted Tickets with Full Filter and Group Capabilities
Viewing Tickets in Grid
Clients can track their tickets in Grid View, with configurable visibility and element settings determined by you.
Exploring Tickets in Table
Tickets are also accessible in Table View, offering clients the flexibility to view their tickets according to their needs.
Attach Assets to Tickets
Clients can easily attach relevant assets and documents to their tickets, streamlining issue resolution.
Creating a New Ticket
User-Friendly Ticket Creation on the Client Portal
A New Ticket
Effortlessly, your clients or employees can generate a new ticket, directly attaching relevant assets and documents. This facilitates a swift and accurate issue resolution process, ensuring all pertinent information is readily available to the support team, enhancing the efficiency of the support provided through the Client Portal.
Integrated Live Chat Feature
Enabling Instantaneous Discussions Between Clients and Support
Live Chat Efficiency
The built-in live chat facilitates direct, real-time conversations with clients, centralized alongside other pertinent client data within the platform. This eliminates the need for external communication tools, streamlining support interactions and ensuring that engaging with your clients is efficient, effective, and contained within a single, easily accessible location.
Integrated Messaging System
Providing a Messaging Alternative with File Attachments
Messaging System Flexibility
Our integrated messaging system offers clients a robust alternative to live chat. It consolidates communication within a single platform, removing the hassle of navigating through email inboxes for message threads or file attachments. This streamlined approach ensures that messages and files are easily accessible, enhancing the efficiency of client support interactions and maintaining all communication in one organized location.
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Overview of Client Activities
Comprehensive Access to Activity History on the Client Portal
Viewing Activities
Clients can access a detailed timeline on the Client Portal, showcasing all their actions and interactions within the system. This feature allows for easy tracking of their activities, including ticket submissions, and any adjustments made to their profile or settings. It offers transparency and a sense of control over their engagement with support services, enhancing their experience and trust in the support process.
Personalizing the Client Portal
Extensive Branding Options for a Tailored Client Interface
Customizable Branding
The platform offers extensive branding customization, including uploading your company banner with its logo and selecting a default theme and color scheme to match your corporate identity. This flexibility ensures that your Client Portal not only functions as an extension of your support services but also as a seamless part of your overall brand presence, enhancing client recognition and loyalty.
Tailoring Client Portal Access
Flexible Permission System to Meet Diverse Customer Needs
Configurable Client Access
Our system's customizable access levels let you determine exactly which features and information are available to your clients. From visibility settings to functional capabilities, you have the control to ensure the Client Portal serves the unique needs of your clientele efficiently, thereby enhancing user satisfaction and streamlining the support experience.
Frequently Asked Questions
1. Is the Client Portal available from the Starter plan?
2. What does it mean that I can serve two types of clients?
Our platform is versatile, catering to internal clients (employees) and external clients, including warranty and post-warranty services. Within the Settings, you have the flexibility to define your client service model, which influences the program's terminology and the account creation process.
Choosing the internal employee support setting restricts account registration capabilities to support staff, while the external client support option allows clients to independently create accounts on the Client Portal.
3. How can clients access the Client Portal?
Your clients can access the Client Portal via the link: "main-path-to-your-application/portal". This portal accommodates both internal and external users, providing distinct account setup procedures for each.
Internal employees are added through the program, with account details and initial login credentials sent via email.
External clients can set up their accounts by navigating to the portal link, enabling them to register and manage their details directly.
4. Can my clients use the Client Portal on any device?
Yes, the Client Portal offers full access to its range of features, such as the Knowledge Base, Assigned Assets and Documents, the Ticketing System, and more, ensuring clients and employees can reach out and find information anytime, from any device.
5. Do my clients or employees have to install anything?
No, there's no need for any installations. The Client Portal is designed for easy access via any web browser on any device, providing a seamless experience whether users are seeking information in the Knowledge Base, engaging in live chat, or managing tickets.
6. Are my clients' data secure?
Utilizing Microsoft Azure, our platform ensures data security and privacy in dedicated environments. Access management is refined with advanced authentication methods, keeping each client's information secure and isolated.
7. Are the files uploaded by clients secure?
Absolutely, file security is paramount in our system, with each upload going into protected Microsoft Azure storage areas. Enhanced security is achieved through the use of dynamic security keys, ensuring files are accessible only through secure links.
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