Ewida Standard

Ewida Standard is a comprehensive IT inventory management software that enables detailed tracking of company equipment, management of consumables, monitoring of license and warranty expiration dates, and compliance with GDPR requirements.

• Company equipment inventory – complete inventory of IT hardware, phones, and any office equipment.
• Multi-user operation – shared MS SQL database for multiple users with an advanced permission system.
• Consumables management – inventory of inks, toners, batteries, and other materials assigned to users and devices.
• Scheduler – monitoring license expirations, warranties, and planned service activities.
• Repair tracking – full repair history of equipment with automatic status changes and documentation.
• Modernization cost tracking – recording costs related to device upgrades and license updates.
• GDPR – registry of personal data collections, access permissions, and authorizations for processing.
• Import from Ewida Audit – periodic import of software and computer audit results to automatically update the IT inventory.

After connecting Ewida Standard with Ewida Audit, the results of computer and software audits can be automatically transferred into the IT inventory. This ensures that the hardware and software database is continuously updated without the need for manual data entry.

• Automatic IT inventory – Ewida Standard retrieves computer and software audit results without the need for manual input.
• Accurate and up-to-date IT inventory – scanning computers ensures continuous updates of asset status and eliminates the risk of incomplete data.
• Local data control – both IT inventory and IT audits are stored locally and remain fully under the user's control.
• IT policy compliance verification – the IT audit reveals missing licenses, unauthorized software, and other inconsistencies that are automatically recorded in the inventory.
• Full synergy of local solutions – both applications operate in the Windows environment, enabling smooth and secure IT asset management.

The Set object in Ewida Standard IT inventory software allows grouping any devices and software into logical equipment sets within a company.

• Phone set – devices such as a handset, battery, and SIM card can be attached to the set.
• USB drive set – several USB drives used by an employee can be assigned.
• Network set – for example router, switch, or other infrastructure components.
• Tool set – any tools can be treated as devices in the inventory.

Therefore, a set in the computer hardware inventory can represent anything that serves as a container for other devices or software. Thanks to this approach, company equipment inventory is not limited by rigid structures.

Creating sets allows assigning or removing an entire group of devices, software, and licenses to or from an employee with a single action. This significantly simplifies and accelerates daily equipment tracking and inventory processes within a company.

The Ewida Standard inventory software includes a dedicated Scheduler window docked at the bottom of the application. The scheduler automatically loads and updates all important dates related to IT asset management.

• Tracking device warranty expiration dates.
• Tracking software license expiration dates.
• Tracking license support expiration dates.
• Tracking custom dates created by users and linked to devices, computers, or software.

The scheduler also contains built-in filters that help quickly locate important events. The software allows viewing deadlines across different time ranges such as the current week, previous week, current month, or previous month.

The modernization tracking function works particularly well for recording costs related to software license updates and technical support extensions. The IT inventory system also enables tracking the costs of upgrading devices and computers within a company.

Ewida Standard inventory software offers an advanced modernization tracking mechanism that allows recording completed activities together with detailed descriptions.

Computer hardware inventory and IT inventory records may include information about costs, related purchase documents, and changes to validity dates when licenses are updated.

The system also allows creating and printing upgrade reports using custom document templates adapted to company requirements.

The GDPR module in Ewida Standard enables maintaining complete documentation related to personal data processing within a company or organization.

The system allows registering users who have access to personal data and defining their permissions according to categories defined by GDPR regulations. The software also enables maintaining a register of individuals whose personal data is included in data collections, along with information about consents and authorizations for data processing.

• Register of personal data collections.
• Register of users with access to personal data.
• Register of permissions created for access to personal data.
• Register of individuals whose personal data is included in collections.
• Register of authorizations created for processing personal data.
• Ready-to-use GDPR reports with full customization according to organizational requirements.