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Ewida Standard
Ewida Standard is classic, established Windows software for computer hardware and software inventory in a company. It is installed locally and supports detailed records for computers, devices, licenses, purchase documents, warranties, and license dates. The program supports IT inventory processes and multi-user operation with an MS SQL database. Companies have used it for more than 21 years to manage IT inventory on their own computers with a perpetual license and no subscription fees. The Codenica application is the modern successor to Ewida Standard. It can run in Microsoft Azure Cloud or be installed at your company as an On-Premise version, with all data stored there.
Application name
Ewida Standard
Current version
8.1.1
Application type
Windows desktop application - installed locally
Free version
The free version of the application (without a license) allows inventory management of up to 12 computers in a company.
License type
PREMIUM OPEN - perpetual license with no annual fees. No inventory limit. One license allows operation from one workstation. For network operation, the number of licenses must match the number of access workstations.
Application download
To download the application, visit the Download page
License price
500 USD net per license - one-time payment for a perpetual license, with no annual fees.
License order
To order a license, create a company account in the Client Panel and use the form in the Order section.
Classic Computer Hardware and Software Inventory Software
Computer hardware and software inventory is one of the basic elements of IT infrastructure management in a company. Ewida Standard enables equipment records, IT asset management, and regular IT inventory audits. The application also supports GDPR-related processes and personal data protection and allows companies to keep computer hardware repair records.
Ewida Standard
Ewida Standard is classic Windows software for computer hardware and software inventory. It runs locally and uses an MS SQL database. The IT inventory software uses a perpetual license, which means there are no annual fees. Ewida Standard integrates with Ewida Audit software and the Codenica system to support structured IT asset management.
- Perpetual license - one-time purchase with no additional annual costs.
- Windows application - installed locally and used by companies for many years.
- MS SQL database - support for MS SQL Server and the free MS SQL Express editions.
- Integration with Ewida Audit - quickly update IT inventory using computer audit results.
- Integration with the Codenica system - export inventory data to the Codenica system for continued work.
Main Features of Ewida Standard
Ewida Standard is comprehensive IT inventory software for detailed company equipment records, consumables, license and warranty dates, and GDPR-related processes. With multi-user operation and integration with Ewida Audit and the Codenica system, it can support both small companies and larger organizations.
Key Features of Ewida Standard
Ewida Standard is a comprehensive IT inventory management software that enables detailed tracking of company equipment, management of consumables, monitoring of license and warranty expiration dates, and compliance with GDPR requirements.
- Company equipment inventory - complete inventory of IT hardware, phones, and any office equipment.
- Multi-user operation - shared MS SQL database for multiple users with an advanced permission system.
- Consumables management - inventory of inks, toners, batteries, and other materials assigned to users and devices.
- Scheduler - monitoring license expirations, warranties, and planned service activities.
- Repair tracking - full repair history of equipment with automatic status changes and documentation.
- Modernization cost tracking - recording costs related to device upgrades and license updates.
- GDPR - registry of personal data collections, access permissions, and authorizations for processing.
- Import from Ewida Audit - periodic import of software and computer audit results to automatically update the IT inventory.
Integration with the Codenica System
Integrating Ewida Standard with the Codenica application allows local hardware, software, and license records to be transferred to a modern application available through a browser. Data can be transferred either to an On-Premise installation at the company or to the Cloud version running in Microsoft Azure.
Ewida Standard + Codenica
After data is transferred from Ewida Standard, the computer hardware inventory becomes part of a modern system for IT infrastructure management and ticket handling.
- Computer inventory in the Codenica system - data from Ewida Standard can be transferred to the On-Premise version and stored at the company, or to the Cloud version running in Microsoft Azure.
- Ticket system - devices and assets can be linked to customer and employee tickets, making incident and issue handling easier.
- Client Portal - transferred assets are visible to end users, who can view them and report problems.
- Knowledge base - IT inventory from Ewida Standard can provide the basis for help articles and documentation in the Codenica system.
- Team communication - built-in chat and internal email in the Codenica application allow IT teams to exchange information about assets quickly.
Integration with the Ewida Audit Software
Integration of the Ewida Standard IT inventory software with the Ewida Audit computer auditing and monitoring software enables automatic completion of the IT inventory based on the results of computer and software audits. As a result, the IT inventory remains up to date and reliable, while all data stays fully controlled locally.
Ewida Standard + Ewida Audit
After connecting Ewida Standard with Ewida Audit, the results of computer and software audits can be automatically transferred into the IT inventory. This ensures that the hardware and software database is continuously updated without the need for manual data entry.
- Automatic IT inventory - Ewida Standard retrieves computer and software audit results without the need for manual input.
- Accurate and up-to-date IT inventory - scanning computers ensures continuous updates of asset status and eliminates the risk of incomplete data.
- Local data control - both IT inventory and IT audits are stored locally and remain fully under the user's control.
- IT policy compliance verification - the IT audit reveals missing licenses, unauthorized software, and other inconsistencies that are automatically recorded in the inventory.
- Full synergy of local solutions - both applications operate in the Windows environment, enabling smooth and secure IT asset management.
IT Inventory and Its Structure in Ewida Standard
The computer hardware and equipment inventory in Ewida Standard is based on an object-oriented structure. Each element in the inventory software is relationally connected with others, which makes the IT inventory clear, consistent, and easy to manage. Sets group devices and software, and the entire set can be assigned to employees or moved between users with a single action. The Ewida Standard IT inventory software also supports consumables, purchase documents, warranties, and licenses in CAL, OEM, and standard license models.
Structure of IT Inventory Data
The IT inventory in Ewida Standard is based on interconnected objects that create a consistent structure for managing a company’s IT assets.
- User - a company employee and the highest-level object in the IT inventory hierarchy; dynamically determines the location of assigned sets, devices, and software (location, department, section, room number).
- Set - a group of devices and/or software that can be assigned or detached from a user with a single action.
- Device - any hardware component, subcomponent, tool, or company equipment item.
- Software - a single application installed on a computer, assigned to sets and licenses.
- License - standard, CAL, or OEM; creates relationships with software, sets, and devices and supports automatic associations.
- Consumable - ink, toner, battery, or another item assigned to a user, set, or device.
- Purchase document - an invoice that creates relationships with devices, software, licenses, and consumables.
- Warranty document - linked with sets, devices, and software and supports warranty period tracking.
Software for Company Equipment Inventory and Computer Asset Tracking
Traditional IT inventory includes tracking computer hardware, software, licenses, computers, and consumables. Thanks to its object-based structure, Ewida Standard inventory software also allows tracking phones, tools, and any type of company equipment. The Set object in the inventory application can represent any grouping of devices and software.
Flexible Company Equipment Inventory
The Set object in Ewida Standard IT inventory software allows grouping any devices and software into logical equipment sets within a company.
- Phone set - devices such as a handset, battery, and SIM card can be attached to the set.
- USB drive set - several USB drives used by an employee can be assigned.
- Network set - for example router, switch, or other infrastructure components.
- Tool set - any tools can be treated as devices in the inventory.
Therefore, a set in the computer hardware inventory can represent anything that serves as a container for other devices or software. Thanks to this approach, company equipment inventory is not limited by rigid structures.
Creating sets allows assigning or removing an entire group of devices, software, and licenses to or from an employee with a single action. This significantly simplifies and accelerates daily equipment tracking and inventory processes within a company.
Multi-User Operation in IT Inventory Software
The Ewida Standard IT inventory software - computer hardware inventory - is designed for network operation in multi-user mode. In the database settings, simply select any MS SQL server (including free MS SQL Express editions), create a database, and enable network mode to start secure work for multiple users within a single IT inventory database.
Network Mode in Ewida Standard
The Ewida Standard IT inventory software provides a network operation mode that allows multiple users to work simultaneously on one database without the risk of record corruption. The application instance is installed locally on each workstation, while the MS SQL database is located on the server.
Each workstation where Ewida Standard operates in network mode must have a separate user license activated.
The Ewida Standard computer hardware inventory software also allows configuration of user permissions. This makes it possible to create personalized access rights to the IT inventory and manage logins and passwords for users working in network mode.
IT Inventory with Built-In Task Scheduler
Managing IT assets in a company requires monitoring warranty dates for devices, software, and expiring licenses. Ewida Standard IT inventory software includes a built-in Scheduler module that allows tracking all important dates related to IT assets and automatically informs users about upcoming deadlines.
Task Scheduler in Ewida Standard
The Ewida Standard inventory software includes a dedicated Scheduler window docked at the bottom of the application. The scheduler automatically loads and updates all important dates related to IT asset management.
- Tracking device warranty expiration dates.
- Tracking software license expiration dates.
- Tracking license support expiration dates.
- Tracking custom dates created by users and linked to devices, computers, or software.
The scheduler also contains built-in filters that help quickly locate important events. The software allows viewing deadlines across different time ranges such as the current week, previous week, current month, or previous month.
Company Equipment Inventory and Consumables Tracking
Company equipment inventory software also enables tracking consumables, which is an important element of every computer hardware and software inventory in a company. Ewida Standard IT inventory software allows analyzing the history of consumables usage across any time period, such as a month, quarter, year, or a custom date range.
Consumables Inventory in Ewida Standard
Analyzing the history of consumables usage allows better management of IT assets within a company and helps optimize purchases of materials used in everyday operations.
- Inventory of printer ink cartridges.
- Inventory of printer toner cartridges.
- Inventory of batteries and rechargeable batteries.
Thanks to the object-based inventory structure, Ewida Standard allows creating custom categories of consumables. Consumables can be assigned to any objects within the IT inventory, such as users, sets, or devices.
As a result, managing IT resources related to consumables remains fully flexible and is not limited by rigid data structures.
Tracking Repair and Upgrade Costs in the IT Inventory System
The Ewida Standard computer hardware inventory software includes a modernization cost tracking function. This feature allows recording hardware upgrades, software updates, and license changes, ensuring that all activities related to expanding IT infrastructure can be fully documented within the inventory.
Upgrade and IT Cost Tracking
The modernization tracking function works particularly well for recording costs related to software license updates and technical support extensions. The IT inventory system also enables tracking the costs of upgrading devices and computers within a company.
Ewida Standard inventory software offers an advanced modernization tracking mechanism that allows recording completed activities together with detailed descriptions.
Computer hardware inventory and IT inventory records may include information about costs, related purchase documents, and changes to validity dates when licenses are updated.
The system also allows creating and printing upgrade reports using custom document templates adapted to company requirements.
Automatic IT Inventory with Ewida Audit
The Ewida Standard inventory software enables comprehensive tracking of IT assets and company equipment. Computer hardware inventory can be managed manually by one or many users working in a network environment with defined database access permissions.
Automatic Inventory Using Computer Audits
Part of the IT inventory process can be automated through integration with the Ewida Audit computer auditing application. The software can detect elements of the IT infrastructure within the company network and automatically update the inventory in Ewida Standard.
- Inventory of PC computers.
- Inventory of hardware devices and components.
- Inventory of software installed on computers.
To automate the inventory process of computers, devices, and software, it is necessary to use the data export from the Ewida Audit application. Ewida Audit is a tool designed for remote computer auditing and monitoring of IT infrastructure in a company.
GDPR Software - GDPR Management in a Company or Organization
The Ewida Standard software - computer hardware inventory - also supports GDPR management in companies and organizations, integrated with comprehensive IT inventory processes. The system allows maintaining registers of personal data collections and controlling user access to protected information in accordance with GDPR regulations.
GDPR Records in Ewida Standard
The GDPR module in Ewida Standard enables maintaining complete documentation related to personal data processing within a company or organization.
The system allows registering users who have access to personal data and defining their permissions according to categories defined by GDPR regulations. The software also enables maintaining a register of individuals whose personal data is included in data collections, along with information about consents and authorizations for data processing.
- Register of personal data collections.
- Register of users with access to personal data.
- Register of permissions created for access to personal data.
- Register of individuals whose personal data is included in collections.
- Register of authorizations created for processing personal data.
- Ready-to-use GDPR reports with full customization according to organizational requirements.
