Introduction to Bulk IT Asset Management

Bulk editing is one of the most powerful features supporting efficient IT asset management and daily IT inventory workflows. It allows administrators to quickly update shared properties of multiple devices, licenses, documents, customers, or employees-without opening each record individually. In large organizations, where the number of IT assets reaches hundreds or thousands, this functionality becomes essential for maintaining accurate and consistent IT asset management. Bulk editing saves time, unifies data, and ensures consistent IT asset records across the entire company.

Why is bulk editing important in IT asset management?

Bulk editing is indispensable for any system that takes IT asset inventory and organizational asset management seriously. In practice, many devices, licenses, and related users require periodic data updates-such as location, owner, department, technical status, tags, or configuration details. Manually updating dozens of records would lead to errors and unnecessary time loss. For that reason, Codenica ITSM + ITAM provides efficient tools for modifying many items at once, maintaining data consistency and reducing administrative workload. Bulk editing is a foundation of effective IT asset management in every organization.

List of items ready for bulk editing in Codenica ITSM + ITAM

Bulk editing in Codenica ITSM + ITAM works identically for all item types-assets, documents, customers, and employees. This consistency allows administrators to use the same workflow across the entire IT asset database, reducing complexity and saving time. The screenshot shows an example list of items ready for bulk modification, which is especially useful during large-scale IT inventory or organizational restructuring.

Bulk IT Asset Management in Codenica ITSM + ITAM

Bulk editing works in a simple and intuitive way: the administrator selects the desired items, opens the Bulk Actions menu, chooses Edit, and then applies changes that will update all selected assets. The system supports editing most fields related to IT asset management-including location, linked items, related documents, asset categories, and asset types. This feature also enables assigning tags, updating statuses, and adding relationships in bulk. When editing multiple items, only unified values are displayed. If a field shows a value, it means all selected items share it. If the field is blank, the selected items contain different values-and can now be unified.

Bulk asset editing window in Codenica ITSM + ITAM

During bulk editing, the user selects only the fields that should be modified, reducing the risk of unwanted data overwriting. Updated values are applied to all selected records, greatly accelerating company-wide IT asset management tasks. This feature is also extremely helpful when preparing for IT audits, where consistent and up-to-date asset information is essential.

Bulk Relationship Management in Codenica ITSM + ITAM

Codenica ITSM + ITAM is designed to make bulk editing not only powerful but also safe and fully aligned with IT asset management processes. Administrators can modify hardware, software, licenses, documents, customers, and employees using a single, consistent interface. The platform clearly informs users which properties will be changed and how they will impact IT asset records. Bulk management also allows adding relationships between items using the Add Relation panel. Administrators can configure which objects can be linked and how such links affect status changes or field values.

By default, an Employee can be linked to:

  • a computer
  • a device
  • software
  • a license
  • a consumable item
  • a note
  • a task
  • a purchase request
  • an approval
  • an invoice
  • a warranty
  • a contract

When does bulk editing not work?

Codenica ITSM + ITAM is a deeply configurable system in which the administrator can control how many elements behave, including mechanisms related to bulk editing. Depending on the application settings, some properties may be excluded from the mode of editing multiple items at once. The most common reason is the enabled uniqueness of a field value - if a property in settings requires unique data, it will not appear in the bulk editing mode, because the system cannot allow assigning the same value to many objects. The behavior of bulk editing is also influenced by configurations related to object relations. If a relation has been configured as one-to-one - both on the source element side and the related element side - the system will not allow creating such relations for multiple objects at once. All these mechanisms fully depend on the preferences of the user and system administrator. Codenica ITSM + ITAM allows building a flexible data structure while at the same time protecting its consistency and integrity. Therefore, before starting bulk editing, it is worth ensuring that the used properties and relations do not have active restrictions that would prevent modifying many elements simultaneously.

Setting that enables value uniqueness in Codenica ITSM + ITAM

The example below shows a setting for value uniqueness for a property. In such a configuration, the field will not be available during bulk editing, because the system must guarantee that each value remains individual and is not overwritten for multiple items at the same time. This type of setting is used in cases where a given property acts as an identifier or requires full exclusivity between objects.

One-to-one relation settings in Codenica ITSM + ITAM

Relation settings and options Source element one-to-one and Related element one-to-one. This means that the relation between objects may exist only in a one-to-one configuration, which automatically excludes the possibility of creating such relations in bulk editing mode. These settings ensure full control over the structure of relations and prevent errors resulting from assigning the same elements multiple times in cases where the exclusivity rule must apply.

Summary

Bulk editing in Codenica ITSM + ITAM significantly speeds up IT asset management and company-wide IT inventory tasks. It reduces errors, saves time, and ensures consistent asset records. This tool is essential both for small environments and for complex IT ecosystems where accurate IT asset management directly affects operational efficiency. Bulk editing remains a cornerstone of modern IT asset management and one of the most important features of the Codenica platform.