Introduction to Bulk IT Asset Management

Bulk editing supports efficient IT asset management and daily inventory work. It allows administrators to update shared properties of multiple devices, licenses, documents, customers, or employees without opening each record separately. In organizations where the number of assets reaches hundreds or thousands, this feature becomes essential for keeping data accurate and organized. Bulk editing saves time, reduces repetitive work, and helps maintain consistent asset records across the company.

Why is bulk editing important in IT asset management?

In practice, many devices, licenses, and related users require regular updates – such as changes in location, owner, department, status, tags, or configuration details. Updating dozens of records manually increases the risk of errors and wastes time. Bulk editing allows administrators to apply changes to many items at once, keeping inventory data consistent while reducing administrative effort.

List of items ready for bulk editing in Codenica ITSM + ITAM

Bulk editing in Codenica ITSM + ITAM works the same way for all item types – assets, documents, customers, and employees. This consistency allows administrators to use the same workflow across the entire IT asset database, reducing complexity and saving time. The screenshot shows an example list of items ready for bulk modification, which is especially useful during large-scale IT inventory updates or organizational changes.

Bulk IT Asset Management in Codenica ITSM + ITAM

Bulk editing works in a simple and intuitive way: the administrator selects the desired items, opens the Bulk Actions menu, chooses Edit, and then applies changes that will update all selected assets. The system supports editing most fields related to IT asset management, including location, linked items, related documents, asset categories, and asset types. This feature also enables assigning tags, updating statuses, and adding relationships in bulk. When editing multiple items, only shared values are displayed. If a field shows a value, it means all selected items share it. If the field is blank, the selected items contain different values and can now be unified.

Bulk asset editing window in Codenica ITSM + ITAM

During bulk editing, the user selects only the fields that should be modified, reducing the risk of unwanted data overwriting. Updated values are applied to all selected records, which simplifies large-scale asset updates. This feature is also helpful when preparing for IT audits, where consistent and up-to-date asset information is required.

Bulk Relationship Management in Codenica ITSM + ITAM

Codenica ITSM + ITAM provides bulk editing through a consistent interface used across all item types. Administrators can modify hardware, software, licenses, documents, customers, and employees while clearly seeing which properties will be changed. The system also supports adding relationships in bulk using the Add Relation panel. Administrators can configure which objects can be linked and how those links affect statuses or field values.

By default, an Employee can be linked to:

  • a computer
  • a device
  • software
  • a license
  • a consumable item
  • a note
  • a task
  • a purchase request
  • an approval
  • an invoice
  • a warranty
  • a contract

When does bulk editing not work?

Codenica ITSM + ITAM is highly configurable, and some settings may limit bulk editing. If a property is configured to require unique values, it will not be available in bulk mode, because the system cannot assign the same value to multiple objects. Bulk editing can also be limited by relation settings. If a relation is configured as one-to-one on both sides, it cannot be created for multiple items at once. These mechanisms protect data consistency and depend on system configuration. Before starting bulk editing, it is worth checking whether selected properties or relations have restrictions that prevent updating many records simultaneously.

Setting that enables value uniqueness in Codenica ITSM + ITAM

The example below shows a setting for value uniqueness for a property. In such a configuration, the field will not be available during bulk editing, because the system must guarantee that each value remains individual and is not overwritten for multiple items at the same time. This type of setting is used in cases where a given property acts as an identifier or requires full exclusivity between objects.

One-to-one relation settings in Codenica ITSM + ITAM

The relation settings include the options Source element one-to-one and Related element one-to-one. This means that a relation between objects may exist only in a one-to-one configuration, which automatically excludes the possibility of creating such relations in bulk editing mode. These settings ensure control over the structure of relations and prevent errors caused by assigning the same elements multiple times where exclusivity is required.

Summary

Bulk editing in Codenica ITSM + ITAM helps teams update multiple asset records quickly and consistently. It reduces manual work and lowers the risk of errors. The feature works well in both small environments and larger IT structures where keeping data accurate is important for daily operations.